Last updated: January 23, 2026
 

1. Introduction

QuoteQuick.ai ("we", "our", or "the App") respects your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our mobile application.

QuoteQuick.ai is operated by [Your Company Name], located in the Netherlands. We comply with the General Data Protection Regulation (GDPR) and Dutch privacy laws.

2. Data We Collect

2.1 Business Information (provided by you)

• Business name

• First and last name

• Email address

• Phone number

• Address, postal code, and city

• KVK number (Chamber of Commerce)

• BTW number (VAT)

• Profession/trade

• Company logo (optional)

2.2 Client Information (provided by you)

• Client names

• Client addresses

• Client email addresses

• Client phone numbers

2.3 Quote Data (created by you)

• Project descriptions

• Services and materials

• Pricing and calculations

• Quote status and history

2.4 Voice Recordings (with your permission)

• Audio recordings for voice-to-quote functionality

• Recordings are processed immediately and not permanently stored

2.5 Technical Data (collected automatically)

• Device type and operating system

• App version

• Anonymous usage analytics

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3. How We Use Your Data

We use your data to:

• Provide quote creation and management services

• Generate PDF quotes for sharing with clients

• Process voice recordings into text using AI

• Sync your data across devices (if you choose)

• Improve our services and fix technical issues

• Send important service notifications

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4. Third-Party Services

We use the following third-party services to provide our functionality:

ServicePurposeData SharedPrivacy Policy

OpenAIVoice transcription (Whisper API) and AI processingVoice recordings, transcribed textopenai.com/privacy

SupabaseUser authentication and cloud data storageAccount data, quotes, business profilesupabase.com/privacy

ExpoApp infrastructure and updatesDevice info, app versionexpo.dev/privacy

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5. Data Storage and Security

• Local storage: Your data is stored on your device using encrypted storage

• Cloud storage: If you create an account, data is synced to secure servers in the EU

• Voice recordings: Processed in real-time and not permanently stored on our servers

• Encryption: All data transfers use HTTPS/TLS encryption

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6. Data Retention

• Account data: Retained while your account is active

• Quotes: Retained until you delete them

• Voice recordings: Processed immediately, not stored after transcription

• After account deletion: Data is permanently deleted within 30 days

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7. Your Rights (GDPR)

Under GDPR, you have the right to:

• Access: Request a copy of your personal data

• Rectification: Correct inaccurate data

• Erasure: Delete your data ("right to be forgotten")

• Portability: Receive your data in a portable format

• Object: Object to certain data processing

• Withdraw consent: Withdraw consent at any time

To exercise these rights, contact us at: contact@digital-unify.com

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8. Data Deletion

You can delete your data at any time:

• In-app: Go to Profile → "Alle gegevens wissen" to delete all local data

• Account deletion: Contact us to permanently delete your account and cloud data

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9. Microphone Permission

The App requests microphone access for voice-to-quote functionality. This is optional. You can:

• Deny permission and use manual quote creation

• Revoke permission at any time in your device settings

Voice recordings are:

• Only captured when you actively press the record button

• Sent directly to OpenAI for transcription

• Not stored on our servers after processing

• Not used for any purpose other than creating your quote

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10. Children's Privacy

QuoteQuick.ai is a business application not intended for children under 18. We do not knowingly collect data from children.

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11. International Data Transfers

Your data may be processed by third-party services located outside the EU (e.g., OpenAI in the USA). These transfers are protected by:

• Standard Contractual Clauses (SCCs)

• Appropriate safeguards as required by GDPR

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12. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of significant changes through the App or email. Continued use after changes constitutes acceptance.

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13. Contact Us

For privacy questions or to exercise your rights:

Email: contact@digital-unify.com

Address: 30 N Gould Street, Sheridan, Wyoming 82801

For complaints, you may also contact the Dutch Data Protection Authority (Autoriteit Persoonsgegevens): autoriteitpersoonsgegevens.nl